These Terms and Conditions ("Terms") govern participation in the Hosted Attendee Program ("Program") for the Safe Space Summit ("Event"), organized by Workweek ("Organizer"). By applying to or participating in the Program, you ("Hosted Attendee" or "Participant") agree to be bound by these Terms in their entirety.

Workweek reserves the right to modify these Terms at any time. Participants will be notified of material changes via email, and continued participation in the Program constitutes acceptance of the revised Terms.

   

To qualify as a Hosted Attendee, applicants must:

• • Be a senior decision-maker with active budget authority (Director level or above) at a qualifying organization
• • Complete the official Hosted Attendee application and receive written confirmation of acceptance from Workweek

Workweek reserves the right to accept or decline any application at its sole discretion and without obligation to provide a reason. Acceptance is non-transferable unless authorized and approved by the Organizer.

   

Upon acceptance and subject to full compliance with these Terms, Hosted Attendees will receive a Hosted Attendee Package, the total value of which is $5,699.00, and includes:

• • Complimentary full-access pass to Safe Space Summit; a value of $1,395
• • Hotel accommodation at the Pasea Hotel & Spa, Huntington Beach, CA (standard single-occupancy room, for 3 nights) a value of $1,139
• • Access to hosted meals, receptions, and networking events as designated in the Event program; a value of $3,165

In addition, Hosted Attendees who complete all meeting obligations under Section 4 are eligible to receive reimbursement of pre-approved travel costs of up to $550 (see Section 6). Travel reimbursement is a conditional benefit and is not included in the Hosted Attendee Package value above.

All benefits are non-transferable and may not be exchanged for cash or credit.

Qualification is contingent on continued employment. If you are no longer employed by, or become aware prior to the Event that you will no longer be employed by, the organization upon which your application was approved, you must notify Workweek immediately at [email protected]. In such cases, you will no longer be eligible to participate in the Program or receive any Hosted Attendee benefits.

   

4.1 Minimum Meeting Requirement

Each Hosted Attendee must earn a minimum of 7 credits during the Event. Credits are earned as follows:

• • 1:1 Sponsor Meetings — 1 credit per meeting. A minimum of 4 credits must come from one-on-one meetings with Event sponsors.
• • Roundtables — 1 credit per roundtable. A minimum of 2 credits must come from a Roundtable session. Roundtable assignments are made by the Organizer.
• • Hosted Dinners — 1 credit per dinner attended.

The remaining credit(s) may be earned through any combination of the above. Failure to meet the minimum credit requirement is subject to the penalties outlined in Section 4.4.

4.2 Scheduling

Hosted Attendee must confirm or select their meeting preferences and availability through the Event's official scheduling platform no later than 18 days prior to the Event start date. Failure to submit preferences by the deadline may result in automatic scheduling at Workweek's discretion.

4.3 Meeting Selection & Attendance

Hosted Attendees are expected to:

• • Confirm or select meetings, roundtables and dinners prior to the deadline
• • Attend all scheduled one-on-one meetings on time
• • Attend all scheduled roundtables and dinners
• • Remain for the full duration of each meeting
• • Notify Workweek as soon as practicable, and no later than 24 hours prior to the scheduled meeting time if attendance is not possible

Pre-Event Process & Timelines. The Organizer will provide clear guidelines and deadlines for all required inputs preceding the Event as part of the Meetings Program. Failure to provide inputs on time may result in a sub-optimal experience or inability to participate in the Meetings Program.

Meetings, Roundtables & Dinners. All meetings scheduled by the Organizer are double opt-in and subject to participants' onsite availability, interest levels, and other scheduling factors. The Organizer does not guarantee that participants will receive meetings & hosted dinners.

4.4 Failure to Meet Obligations

If a Hosted Attendee fails to complete the required minimum number of meeting credits without prior written approval from Workweek, all travel and hotel reimbursements are forfeited and financial penalties apply as outlined in Section 5.2.

   

5.1 Cancellation Deadlines

Notice Period	Cancellation Fee
Cancellation by Friday, July 31, 2026	No penalty. All Hosted Attendee benefits — including complimentary registration, hotel accommodation, and travel reimbursement — will be forfeited.
Cancellation August 1 – September 1, 2026	Cancellation fee of $2,850.00 (50% of total Hosted Attendee package value), charged to the card on file.
Cancellation September 2 – October 12, 2026	Cancellation fee of $5,699.00 (100% of total Hosted Attendee package value), charged to the card on file. Participants who cancel within this window may be barred from participation in future Workweek hosted Attendee programs.

 

5.2 Failure to Complete Onsite Obligations

If you do not complete your required meeting credits, or fail to attend a scheduled Hosted Dinner as outlined in Section 4:

• • You will not receive travel or hotel reimbursement
• • Your credit card will be charged $5,699.00, representing the full Hosted Attendee package value, per the authorization you provided at registration
• • Workweek reserves the right, at its sole discretion, to prorate this amount based on the number of meeting credits completed.

5.3 Good Faith Assistance

We understand that personal emergencies and unforeseen circumstances happen. If you need to cancel, please notify us at [email protected] as soon as possible — the sooner we hear from you, the more we can do to help.

Upon receiving notice, Workweek will work with you in good faith to identify a qualified replacement, with the goal of reducing or eliminating applicable cancellation fees. A replacement cannot always be guaranteed, and fees may still apply per the schedule above.

5.4 Substitution Requests

If you are unable to attend, you may submit a qualified replacement prior to cancelling by emailing [email protected] with the proposed substitute's full name, title, company, and a brief description of their budget authority and decision-making role.

Workweek will review the request and respond within 3 business days. A proposed substitute must meet the eligibility criteria outlined in Section 2.

• • If the substitution is accepted: Cancellation fees are waived and the incoming Participant assumes all obligations under these Terms, including meeting attendance requirements and credit card authorization.
• • If the substitution is denied: The original cancellation schedule in Section 5.1 applies, based on the date Workweek received the substitution request.

Workweek reserves the right to approve or decline any proposed substitute at its sole discretion.

5.5 How to Cancel

All cancellations must be submitted in writing to [email protected] and are only effective upon receipt of written confirmation from Workweek. Verbal or informal notice does not constitute a valid cancellation.

5.6 Charge Disputes

If a Participant believes a cancellation fee or no-show charge has been applied in error, they may submit a written dispute to [email protected] within 5 business days of receiving notice of the charge. The dispute must include:

• • The Participant's full name, company, and registration email
• • A description of the basis for the dispute
• • Any supporting documentation (e.g., written cancellation confirmation, email correspondence)

Workweek will review the dispute and respond within 5 business days of receipt. No charge will be processed to the Participant's card during the active dispute window.

If the dispute is resolved in the Participant's favor, the charge will not be applied. If the dispute is denied, the applicable fee will be charged to the card on file within 3 business days of Workweek's decision. Workweek's determination shall be final.

   

6.1 What Is Covered

Workweek will reimburse or directly arrange the following for accepted Hosted Attendees:

• • Economy class airfare or equivalent ground transportation, up to a maximum reimbursement amount communicated at time of acceptance
• • Standard single-occupancy accommodation at Pasea Hotel & Spa, Huntington Beach, CA for the approved nights of the Event
• • Ground transfers between the Pasea Hotel & Spa and the Event venue

6.2 Conditions for Reimbursement

Travel reimbursements are subject to the following conditions:

• • Travel must be directly related to attendance at the Event
• • Reimbursements may not exceed the travel stipend provided to Hosted Attendees
• • Original receipts must be submitted within 14 days of the Event's conclusion via the Organizer's reimbursement platform, Airbase
• • Reimbursements will be paid out within 45 days of the Event's conclusion and are dependent upon the submitting of all reimbursable expenses to the Organizer

Reimbursement Process: As the final step to receiving your travel and hotel reimbursement of up to $550 in flight / travel expenses incurred, we require that you complete a short feedback form providing specific evaluations of each Hosted Meeting.

Please note that Safe Space Summit will not reimburse for any mileage, points or rewards used for travel.

Reimbursement is conditioned upon completing all of your scheduled meetings and submitting the feedback survey and flight / travel receipts following the event within our stated deadlines.

6.3 Hotel Responsibilities

Hosted Attendees are solely responsible for complying with the Pasea Hotel & Spa's policies. Any property damage or additional charges beyond the covered room rate are the Participant's responsibility.

6.4 Early Departure

If a Hosted Attendee departs the Event before its conclusion without prior written approval from Workweek, Workweek reserves the right to recover accommodation costs for any unused nights.

6.5 Verification & Authorization

By submitting your Hosted Attendee application and accepting Workweek's invitation to participate in the Program, you agree to provide valid credit card information and authorize Workweek to process the following charges:

• • $1.00 verification charge at the time of registration, to confirm a valid payment method. This is a real transaction and will appear on your statement. It is reimbursable and may be applied toward your travel stipend.
• • $5,699.00 pre-authorization representing the full retail value of the Safe Space Summit Hosted Attendee package. You expressly authorize Workweek to charge this amount to your card on file if you: (a) fail to attend the Event without submitting a written cancellation in advance (no-show), or (b) attend the Event but fail to complete your required meeting obligations as outlined in Section 4.

Workweek reserves the right, at its sole discretion, to prorate the $5,699.00 charge based on the number of meeting credits completed.

   

All Hosted Attendees are expected to conduct themselves professionally and respectfully throughout the Event and in all interactions with fellow attendees, sponsors, and Workweek staff. Workweek reserves the right to remove any Participant from the Event, without refund or reimbursement, for behavior that is harassing, discriminatory, disruptive, or otherwise in violation of Workweek's Code of Conduct. Removed Participants may be invoiced for the full retail value of all benefits received.

   

8.1 Limitation of Liability

To the fullest extent permitted by applicable law, Workweek and its officers, directors, employees, and agents shall not be liable for any indirect, incidental, special, consequential, or punitive damages arising out of or related to participation in the Event or the Program, including but not limited to lost business opportunities, travel disruptions, personal injury, or loss of data.

Workweek's total aggregate liability for any claim arising under these Terms shall not exceed the total value of benefits provided to the Participant under the Program.

8.2 Indemnification

Participant agrees to indemnify, defend, and hold harmless Workweek, its affiliates, officers, employees, and agents from and against any claims, liabilities, damages, losses, and expenses (including reasonable attorneys' fees) arising out of or in connection with: (a) Participant's participation in the Event; (b) any breach of these Terms; or (c) any violation of applicable law or third-party rights.

8.3 Event Cancellation, Postponement, or Modification

Workweek reserves the right to cancel, postpone, or modify the Event at any time for any reason. In the event of a cancellation initiated by Workweek, Workweek's total liability shall be limited to reimbursement of reasonable, pre-approved travel expenses directly attributable to the Event. Workweek shall not be liable for any other losses, expenses, or damages arising from such cancellation.

8.4 Force Majeure

Workweek shall not be liable for any failure or delay in performing its obligations under these Terms where such failure or delay results from circumstances beyond Workweek's reasonable control, including but not limited to: acts of God, natural disasters, fire, flood, earthquake, epidemic, pandemic, governmental orders or restrictions, war, terrorism, civil unrest, labor disputes, or failure of third-party infrastructure or services (each, a "Force Majeure Event").

In the event of a Force Majeure Event, Workweek will notify Participants as soon as reasonably practicable and will use commercially reasonable efforts to reschedule or otherwise mitigate the impact of the Event cancellation or modification. In such circumstances:

• • Workweek's liability shall be limited to reimbursement of reasonable, pre-approved travel expenses already incurred and directly attributable to the Event
• • No cancellation fees shall be assessed against Participants as a result of the Force Majeure Event
• • Workweek shall not be liable for any additional losses, expenses, or damages arising from such cancellation or modification

For the avoidance of doubt, a Force Majeure Event does not excuse a Participant's obligations under these Terms where the Participant is otherwise able to perform.

   

By participating in the Program, Hosted Attendees consent to Workweek collecting, storing, and processing their personal and professional information for Event management purposes. This includes sharing relevant profile information (name, title, company, meeting preferences) with Event sponsors and exhibitors as part of the meeting-matching process.

Workweek will handle all personal data in accordance with its Privacy Policy, available at workweek.com/privacy. Participants may contact [email protected] with any data-related questions or requests.

9.1 Consent to Official Photography and / or Recording at Events

Photos and videos may be recorded at this event. By attending, you may be included in these recordings. Your attendance grants your permission for Workweek to use your likeness in photos and videos for marketing, archival, or promotional purposes.

   

These Terms shall be governed by and construed in accordance with the laws of the State of Texas, without regard to its conflict of law provisions; provided, however, that to the extent any provision of these Terms would be invalid or unenforceable under the mandatory laws of the State of California, or to the extent California law is otherwise mandatorily applicable, such California law shall govern solely with respect to that provision or claim, and the remainder of these Terms shall continue to be governed by Texas law.

10.1 Informal Resolution

Before initiating any formal proceedings, both parties agree to attempt to resolve any dispute through good-faith negotiation for a minimum of 30 days following written notice of the dispute to the other party.

10.2 Binding Arbitration

If a dispute cannot be resolved through informal negotiation, it shall be submitted to final and binding arbitration administered by the American Arbitration Association (AAA) in accordance with its Commercial Arbitration Rules. Arbitration shall be conducted by a single arbitrator, and proceedings shall take place in Austin, Texas. The arbitrator's decision shall be final and binding and may be entered as a judgment in any court of competent jurisdiction.

10.3 Class Action Waiver

All disputes must be brought in each party's individual capacity and not as a plaintiff or class member in any purported class, collective, or representative proceeding. The arbitrator may not consolidate more than one person's claims or preside over any form of representative proceeding.

10.4 Severability

If any provision of these Terms is found to be invalid, illegal, or unenforceable under applicable law, that provision shall be modified to the minimum extent necessary to make it enforceable, and the remaining provisions shall continue in full force and effect.

   

By submitting a Hosted Attendee application and/or accepting Workweek's invitation to participate in the Program, you confirm that you have read, understood, and agree to be bound by these Terms and Conditions in full.

For questions about these Terms, please contact: [email protected]

Last updated: April 10, 2026 | Workweek, Inc.